Privacy Policy

Updated: 9th April 2025

Key contact details  

Name:
Royal Portrush Golf Club

Address:
Administrative Lead: Dunluce Road, Portrush, County Antrim BT56 8JQ

Phone Number:
+4428 7082 2311

E-mail:
info@royalportrushgolfclub.com

The type of personal information we collect  

We currently collect and process the following information: 

• We collect some information that may be personal data (information that can be uniquely identified with you, such as your name, address, e-mail address, phone number). 

• We collect IP addresses for the purpose of system administration and to audit the use of our site. We will not normally link your IP address to anything that can enable us to identify you. However, we can and will use IP addresses to identify a user when we feel it is necessary to enforce compliance with our rules or terms of service or to protect our service, site, users and other. 

• Some Cookies (a cookie is a piece of data stored locally on your computer and contains information about your activity on the internet). Read more about on our cookie policy 

• When someone visits the website, we collect standard internet log data and details of visitor behaviour patterns using Google Analytics. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not identify anyone. 

• We do not make any attempt to find out the identities of those visiting our website. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be clear and honest about it. We will make it clear when we collect personal information and will explain what we intend to do with it.
  

How we get your personal information and why we collect it 

Most of the personal information we process is provided to us directly by you for one of the following reasons: 

• Some areas of this site require you to actively submit information in order for you to benefit from specific features, such as our range of online services, for example, online forms or online payments. 

• You will be informed at each of these information collection points what information is required and what information is optional. 

• We only collect such information when you choose to supply it to us, and it is processed in accordance with the Data Protection Act 2018. 

• Information is also gathered without you actively providing it, through the use of various technologies and methods such as Internet Protocol (IP) addresses and cookies. These methods do not collect or store personal information. On our website, we use cookies to track users’ progress though the site, allowing us to make improvements based on usage data. The information in a cookie does not contain personal data. 

• Once you close your browser, our access to the cookie terminates. Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. If you choose not to accept the cookie, this will not affect your access to the majority of information available on our website. However, you will not be able to make full use of our online services. 

• Please note that this will take you to the relevant third party’s website and generate a ‘no thanks’ cookie, which will stop any further cookies being set by those third parties. 

Under the UK General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:  

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us via email: info@royalportrushgolfclub.com

How we store your personal information  

Your information is securely stored and processed by us within the UK or on computer servers within the European Economic Area. No outside organisation is allowed access to your personal data unless the law permits this to happen.  

We will use the personal data we collect to ensure you receive a proper service and to improve your interaction with us on a wide range of matters.   

We retain personal data solely on the basis that you have provided your consent for this to happen.  If you wish to withdraw your consent, you can to do so and request we delete and destroy your data, by writing to the relevant department (if known) or directly to our Data Protection Officer asking for this to happen. Your personal data will be reviewed to establish if the law permits its deletion and destruction.  

Your personal data will only be held as long as necessary and permitted by law and will be disposed of in a secure manner when no longer needed. 

What we ask from you 

1. That you provide us with accurate and up-to-date personal data. 
2. That you inform us of any changes to your personal data. 
3. That you inform us if you find any error or inaccuracies.   

We have a legal duty to protect your privacy. We take all appropriate steps to protect any information you submit through our website, in accordance with legislation such as the Data Protection Act 2018. 

We take care to protect your personal information as you transmit it from your computer to our site and to protect such information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction. We use leading technologies and encryption software to safeguard your data and operate strict security standards to prevent any unauthorised access to it. 

Where you use passwords, ID numbers, or other special access features on this site, you also have a responsibility to take reasonable steps to safeguard them. 

Detailed information on the processing of Personal Data

Your data protection rights 

Under data protection law, you have rights including: 

Your right of access – You have the right to ask us for copies of your personal information.  

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.  

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.  

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.  

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances. 

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.  

Please contact us if you wish to make a request (see ‘Key Contact’ details above). 

Royal Portrush Golf Club is committed to fulfilling its responsibilities under the Data Protection Act 2018. It is a registered data controller and takes appropriate steps to protect your privacy and information. 

We will post details of any changes to our privacy statement on this website to help make sure you are always aware of the information we collect, how we use it, and in what circumstances, if any we share it with other parties. 

We will take all reasonable steps in accordance with our legal obligations to update or correct your personal information in our possession that you submit through this site. You have a right to ask to see details of any personal information that we hold about you. 

Click here to view the Business Privacy Policy.

Click here to view the Members Privacy Policy.

How to complain 

If you have any concerns about our use of your personal information, you can make a complaint to us using the contact details above. 

You can also complain to the ICO if you are unhappy with how we have used your data. 

The ICO’s contact details are as follows: 

• ICO website: www.ico.org.uk 

• ICO self-service portal: https://ico.org.uk/make-a-complaint/ 

• Helpline: 0303 123 1114